Privacy Policy

Legacy Architect is the trading name of KK Legacy Ltd, company number 17307201, registered office 21 Dryden Street, Kettering, NN16 8EU, United Kingdom. We are the data controller for the personal data described in this policy. This means we decide how and why your personal data is used.

We are registered with the UK Information Commissioner's Office (ICO). ICO registration number: ZC254167

When you visit our website: technical information such as your IP address, browser and device type, and the pages you visit, recorded by our website host for security and to keep the site running. See also our Cookie Policy.

When you download a free guide, take our quiz or join The Legacy Letter: your name, email address and any answers you choose to give.

When you use the chat assistant on our website: what you write in the chat and any contact details you choose to leave, such as your phone number or email address. The chat assistant is provided and run for us by our website partner.

When you contact us or book a call: your name, contact details and what you tell us about your story or project.

When you buy a course or join Legacy Mastermind: your name, email address and payment details. Payments and memberships are handled by the platform you buy through, such as Nas.io or systeme.io. We do not see your full card details.

When you become a client: your contact details, billing and payment information, our communications about your project, and the content of your life story as shared in consultation calls and recorded interview sessions. Your story may include special category data under UK GDPR, such as details about your health, family relationships, ethnicity, religion or past experiences, which you choose to share.

When you are a guest on Legacy Talks: your name, contact details, biography, photograph and the audio and video recording of our conversation.

To provide the ghostwriting and publishing services you engage us for. Our legal basis is the performance of our contract with you.

To process special category data in your story. We do this only with your explicit consent, given when you engage our services and confirmed again at the start of recorded sessions. You can withdraw this consent at any time.

To send you the free resource you asked for and The Legacy Letter. Our legal basis is your consent. When you sign up, you are added to our Legacy Architect email campaigns. We use your email address only for these campaigns and never sell, rent or share it for anyone else's marketing. Every email has an unsubscribe link.

To reply to your enquiries, including a question you asked our chat assistant, and to prepare a proposal for you. Our legal basis is taking steps at your request before entering into a contract, and our legitimate interest in answering your enquiry. If you leave your phone number or email address, we may contact you once to follow up, for example to correct or add to information the chat assistant gave you. We contact you only about the matter you asked about.

To give you access to a course or to Legacy Mastermind and to run your membership. Our legal basis is the performance of our contract with you.

To record, edit and publish Legacy Talks episodes. Our legal basis is the guest agreement you accept at your Legacy Talks onboarding call, and our legitimate interest in publishing the podcast. Because each episode is produced and published in reliance on that agreement, it cannot be withdrawn once it is published. If something in a published episode is factually wrong, tell us and we will look at it.

To run our website securely and to keep our business records, accounts and tax returns. Our legal bases are our legitimate interests and our legal obligations.

Our legitimate interests are limited to running our business: answering and following up the enquiry you made, keeping our website secure and keeping accurate records. We never use them to contact you about anything unrelated to what you asked us about.

We never sell your personal data. We share it only with trusted providers who help us run our business, and only as much as they need. These include our website host, our website partner who runs the chat assistant, systeme.io for email and sign-up forms, Nas.io for Legacy Mastermind, Riverside for recording interviews and podcast episodes, Stripe for card payments, our email and file storage providers, and Buzzsprout, YouTube and social media platforms for publishing podcast episodes. We may also share data with our accountant, and with authorities where the law requires it. Some providers store data outside the UK. Where they do, we rely on safeguards approved under UK law, such as UK adequacy regulations or the International Data Transfer Agreement.

Interview recordings and the material of your story are confidential. We use them only to write your book. We do not use your story to train artificial intelligence systems. How long we keep the recordings, and what happens to them at the end of your project, is set out in your client contract.

Your story may include information about other people, such as family members or colleagues. As the client, you decide what you share about them and you are responsible for having the right to share it. We use this information only to write your book and never for any other purpose.

Newsletter and free resource data: until you unsubscribe. Enquiries that do not lead to a project: up to 12 months. Client and customer records, invoices and payment information: six years after the end of the financial year they relate to, as required by HMRC. Published Legacy Talks episodes: for as long as the episode is available, unless you ask us to review it.

You do not have to give us any personal data. If you do not, we may not be able to send you a resource, answer your enquiry or provide a service you have asked for.

We do not make decisions about you by automated means, including profiling. Our services are for adults aged 18 and over, and we do not knowingly collect data from anyone under 18.

We keep your data on secure, password-protected systems with two-factor authentication where available, and we limit access to those who need it.

Under UK GDPR you have the right to access the personal data we hold about you, to ask us to correct it, to ask us to delete it (subject to our legal duty to keep certain records), to restrict or object to certain uses, to receive a copy in a portable format, to withdraw your consent at any time where we rely on consent, and to object at any time to our emails. To stop our emails, use the unsubscribe link in any email. To use any of these rights, write to [email protected]. We will reply within one month.

If you are unhappy with how we handle your data, please contact us first so we can put it right. You also have the right to complain to the Information Commissioner's Office at ico.org.uk or on 0303 123 1113.

We may update this policy to reflect changes in our work or in the law. The date at the top shows the latest version.

Katarzyna Krawiecka, Legacy Architect, 21 Dryden Street, Kettering, NN16 8EU. Email: [email protected]